⬜ Purchase Invoice Management in Hyper Aurest

The purchase invoice feature in Hyper Aurest is a fundamental tool for documenting and receiving materials purchased from suppliers. It automatically links to warehouses to update stock levels accurately. Through this tool, users can efficiently track all procurement operations and monitor their costs professionally.

✅ What Is a Purchase Invoice?

A purchase invoice is a digital document used to record items purchased from a specific supplier, including quantities, prices, and the delivery date, as well as the warehouse where the items will be stored.

✅ Steps to Create a New Purchase Invoice:

Go to the side menu ➤ Purchases ➤ Purchase Invoice.

A list of previously created invoices will appear (if any).

Click the ➕ button to create a new invoice.

Fill in the following fields:

• Supplier: Select the supplier from whom the purchase was made.

• Warehouse: Choose the warehouse where the items will be stored.

✍️ To learn how to create a new warehouse, please refer to the Warehouse Management article.

• Date: Specify the date of the purchase.

• Notes: Add any additional details (optional).

✅ Adding Items to the Invoice:

Once the basic details are entered, you can add items as follows:

• Select the item from the dropdown menu.

• Enter the quantity purchased.

• Choose the unit (e.g., carton, kilogram, liter...).

• Enter the unit price.

• The total amount will be calculated automatically.

          ○ Click the ➕ Add button to insert the item into the invoice.

          ○ Repeat the step to add more items as needed.

          ○ The invoice total and tax-inclusive amount will be displayed at the bottom automatically.

• Click ✔️ Add New After Saving to save the invoice and link the quantities to the warehouse stock.

✨ The Purpose of the Purchase Invoice:

◾ Accurately document every purchase transaction.
◾ Automatically link items to the selected warehouse to update inventory.
◾ Facilitate tracking of suppliers, purchased quantities, and their costs.
◾ Enhance inventory control and monitor expenses effectively.